Bayless Street Rehabilitation
Lin Kar Rehabilitation
November 2009
11/23/2009
As the year comes to a close, the office is busy finalizing paperwork to close out the books. Over the last two years, our local government has come a long way to balance the budget and meet several State and Federal mandates. Though it has been a rough road, and many hard decisions were made, I believe we, as a community, are in a much better financial standing today, than a year ago. Much of our Long Term Debt, is now guaranteed with payments that will not increase the regular utility invoice. All of our OEPA, State Mandated new debt, for the Wastewater Plant Upgrade, is guaranteed without an increase in the regular monthly invoice.
In 2010, I hope to keep the community better informed with the finances. This month, Kim Walker has prepared a comparative Standing from the last two years. The long term debt has increased due to the Wastewater Plant upgrade. Over all expenditures have gone down, and fund balances have slowly increased. It is important to take note that fund monies should not, and some explicitly cannot be used for uses other than what they are specifically designated for.
Below is an itemized list of Long Term Debt. The Majority of it is for our Utility Upgrades.
VILLAGE LONG TERM DEBT
AS 12/31/08
Loan 1372 OWDA7/1/2014 311,877.43
Loan 2776 OWDA7/1/2014 313,198.72
Loan 3037 OWDA7/1/2019 444,137.20
Loan 3038 OWDA7/1/2019 11,903.90
Loan 4982 OWDA 1/1/2030 479,299.05
Loan CO18D OPWC1/1/23 70,230.10
Loan COO5K/COO6K 114,500.00
Loan CT42L/CT43L 26,000.00 Explorer1/31/201 14,783.94
Fifth Third Bank
Backhoe Payment 10,815.89
Kanas State Bank of Manhattan
Water Meters5/7/2013 124,950.00
Old National Bank
Total $1,921,696.23
Village Long Term Debt
As of 11/23/09
Loan 1372 OWDA7/1/2014 269,243.47
Loan 2776 OWDA7/1/2014 263,548.00
Loan 3037 OWDA7/1/2019 415,259.94
Loan 3038 OWDA7/1/2019 11,138.42 Loan 4982 OWDA 1/1/2030 479,299.05
Loan 5268 OWDA 1/1/2031 1,356,951.00 Loan CO18D OPWC1/1/23 65,386.65
Loan COO5K/COO6K 114,500.00
Loan CT42L/CT43L 26,000 Explorer 1/31/2012 10,559.94
Fifth Third Bank
Water Meters5/7/2013 104,884.98 Old National Bank
Backhoe last payment Paid off
Kanas State Bank of Manhattan
Total $3,116,771.45
Below is a Comparison of our past due operating expenses in 2008, and year ending balance vs the current balance ending October.
Village’s 12/31/08 ending balance $167,267.85
In transit deposits 11,673.45
(1 receipt doubled keyed) (2 receipts invalid)
Withdrew from bank for health care not keyed is system $1699.68
Past Due Bills
Utility Service & Supply, Inc $6,750.00
Escrow account balance left - 1,596.66
Due from Village $5,153.34
Miami Valley Lighting $14,965.08
John Stanforth Construction 6,113.31
Berry Law Office 590.00
United Health Care 1052.69
American Legal 745.00
Rumpke (contract wrong this is at old rate) 18,399.54
Amsterdam 470.05
Audit Finding 2007-003 under payment of Mayor $1,514.00
OPWC loan payment 2421.73
Total past due bills $51424.74
The Utility Deposit Fund was short ($28,552.88) Please note that some funds carried over may have shown negative balances.
Total Funds Year End 2008 $102,469.98
“The Village started (2009 the year with the General Fund in a negative situation which required an advance from the Water Works Fund to operate the General Fund (this advance is paid off). The in transit deposits have been adjusted (currently bank reconciliation has no in transit deposits and no adjusting factors; all old outstanding checks have been addressed). The shortage in the Utility Deposit Fund from prior years has been repaid.”
Kim Walker, Fiscal Officer
Village’s 10/31/09 Balance $251,614.84
All bills are current, there are none outstanding. The General Fund is still extremely low but
Not in a negative standing.
I hope this information helps explain the “bottom line” and the financial situation of the Municipality. This is only a glimpse of a much larger and in depth financial picture. I believe it is important to manage our debt and revenues to operate in the best interest of the community.
Jeremy R Shaffer, Mayor
Police Report
Date: 11-23-2009
From: Chief Brandon J. Wooton
The Lynchburg Police Department report that follows reflects from October 1, 2009 to October 31, 2009.
Citations and Arrests: Dorothy J. Hamblin age 52 of Lynchburg, citation for Driving under a FRA suspension or cancellation. Jeremy Mcpherson age 21 of Peebles, citation for not wearing his seat belt, and reckless operation of a motor vehicle. David L. Naylor age 46 of Lynchburg, citation for driving under suspension. Joseph Throckmorton age 23 of Hillsboro, citation for Disorderly Conduct and arrested for a Warrant out of Hillsboro Municipal Court. Derek W. Myers age 28 of Lynchburg, citation for Disorderly Conduct, and arrested for Menacing. Derek M. Greene age 26 of Lynchburg citation for Disorderly Conduct. Christopher Lindsey age 26 of Lynchburg was cited for Disorderly conduct. Guy S. Myers age 30 of Lynchburg was arrested for a Warrant out of Hillsboro Municipal Court. Christopher A. Jackson age 31 of Lynchburg, was arrested for a Warrant out of Hillsboro Municipal Court. We assisted the Highland County Sheriffs office four times, and the Lynchburg Fire and Squad two times. There were eight cases handled within Lynchburg Mayors Court. Forty three calls were handled.
I want to greatly thank everyone for the overwhelming support on the Police Operations Levy!!!
The Lynchburg Neighborhood Watch will be not be meeting again until January 9, 2010. It will be held at the municipal building at 10:00 a.m. In the meeting on November 21, 2009, one of the things brought up was the timeliness of reporting incidents to Law Enforcement. The concession stand was broken into on High St., in the Village of Lynchburg. A lot of damage had been done to the building, and unknown items had been removed. Upon further investigation it was found that someone had noticed the damage to the building approximately two weeks prior to it being reported to the police department. Time is of the essence for Law Enforcement to be able to gather information and retrieving evidence. The majority of the evidence that could have been gathered is gone when the incident occurred two weeks prior. So please report any incident within a timely manner.
Lynchburg Village Christmas is coming up fast! It will be held on December 11th, and 12th, 2009. The food giveaway is also being held in December on the 5th, from 11:00 a.m. to 1:00 p.m., in the parking lot by the water tower, a voucher is necessary.
Respectfully,
Chief Brandon J. Wooton
Lynchburg Police Department
President of Council Review:
Council passed three new resolutions at the November Meeting. Resolution 2009-42 was a Resolution to amend the Appropriations, which will be sent to the County Auditor. Resolution 2009-43 was a resolution to repay the Utility Deposit Fund its Deficit and balance the funds, from past discrepancies. Resolution 2009-44 was a resolution to establish an unclaimed money fund. This fund will be used to place monies from unclaimed utility reimbursements.
The Administrator, Nicole Oberrecht, reported to Council the following:
ALL FIRE HYDRANTS FLUSHED 10/27-29 FOR THE LAST TIME THIS YEAR – WATER PUMPED OUT BEFORE IT FREEZES
10-20 ATTENDED OHIO RURAL WATER ASSOC. EXPO. SAT THROUGH SEVERAL PRESENTATIONS AND MET W/ SEVERAL DIFFERENT VENDORS THAT WE CURRENTLY USE OR COULD USE IN THE FUTURE.
VILLAGE IN CONJUNCTION WITH OHIO RURAL WATER ASSOC. HAS PREPARED A DRINKING WATER SOURCE PROTECTION PLAN FOR EPA’S REVIEW. NOT MANDATORY – HOWEVER, IF WOULD NEED TO DRILL NEW WELL IN THE FUTURE WOULD NEED TO HAVE COMPLETED. ALSO HELPS W/ FUTURE FUNDING WHEN WE SET IN PLACE.
PROJECT SIGN FOR FUNDING PHASE II OF WWTP PLACED AT OLD POLICE DEPARTMENT
THE FIRST OF 2 CLARIFIERS HAS BEEN DUG @ SEWER PLANT FOR PHASE II
BAYLESS ST.,BETWEEN NORTH AND HIGH STREETS – OLD STREET TORN OUT, BASE PUT DOWN, AND STREET PAVED 11-10-09
CONTRACTOR :VILVENS’ PICKING UP LEAVES AROUND TOWN – DOING A GREAT JOB, MULTIPLE RESIDENTS HAVE CALLED IN AND ARE VERY APPRECIATIVE
8120 SR 135 (HIGH WEEDS) – SENT NOTICE TO HOMEOWNER (CAME BACK UNDELIVERABLE) & MORTGAGE COMPANY (SIGNED FOR BUT HEARD NO OBJECTIONS) - VILLAGE TO MOW AND ASSESS TO PROPERTY
306 BROADWAY (JUNK/TRASH) (CAPELLE) – UP TO COUNCIL ISSUE CITATION OR ABATE NUISANCE AND ASSESS TO PROPERTY??
Village Departments have been working hard to improve the infrastructure over the passed year and they are commended.
Finally, On behalf of Council and the Entire Community, I would like to Thank Rick Ludwick, Wastewater and Water Supervisor, for his service and dedication to the Village of Lynchburg Utility Department. Rick will be retiring effective Jan 15, 2010 after serving the community for over seven years. He has been part of the Water & Wastewater Industry for more than forty years.
Roger Shaffer, President of Council
Standing Committees for 2009
Public Safety & Streets - Chair: None – No Action Public Works – Utilities - Chair: Roger Shaffer – Updated on Phase II Waste Water Project. Updated on Recovery Act monies, and reporting. Finance - Chair: Roger Shaffer –Meeting Schedule Second Thursday of each Month at 6PM – Reviewed all Bank records and Finances for month of October. Committee discussed and reviewed information regarding end of year balancing, and financial status of the Municipality. Committee recommended to accept Bank Reconciliation w/o discrepancies. . Parks & Recreation – Chair: Tim McConnaughey – No Action Planning – Chair: Tina Nutt: No Action
Lynchburg Council meets the 2nd Thursday of each month at 7:30PM President of Council: Roger Shaffer
Local Calendar and Correspondents
Dodson Township Trustees Meeting
6:00 PM on the 2nd Monday of Each Month at the Lynchburg Area Fire Community Room
BLOOM / Garden Club Meets the 3rd Monday each month at 7:00 PM at the Lynchburg Commons Community Room. Everyone Welcome to attend.
St. Paul Lutheran Church
At Corner of Pearl Street & Eastern Ave.
Sunday School 10AM
Services at 11AM
Pastor Robert Skipper III
Faith Baptist Church
(By the covered Bridge) Frieberg Ave.
Robert Miller, Pastor 364-2681
Sunday Bible School: 9:30AM
Sunday Worship: 10:30 AM & 7:30 PM
Wednesday Worship: 7:30 PM
Our Sunday Radio Program
8:30 AM WKFI, 1090 AM
9:00 AM WSRW 1590 AM & WCHO 105.5 FM
Lynchburg United Methodist Church
Corner of Pearl and Sycamore
Sunday School 9:30 AM
Worship Service 10:30AM
Prayer Meeting Wednesday 7:00PM
Pastor Bill Biza
Lynchburg First Church of Christ
140 S Sycamore
937-364-2550
Breakfast 9AM
Sunday School 9:30AM
Morning Service 10:30AM
Men’s Bible Study 6PM
Evening Praise & Worship Service 7PM
Monday-Ladies Bible Study 7PM
Lynchburg Lions Club
2nd & 4th Monday Meeting 7PM
Breakfast 1st Saturday of every Month. 8AM until 11AM. All you can eat – Donation Breakfast
Lynchburg #683 IOOF
Meeting 2nd and 4th Saturday each Month at 7:00 PM
Location Lynchburg Lions Club
Pearl Street Church of Christ
330 Pearl Street
937-364-6336
Bible Class: Sunday 9:30AM & Wed. 7:00PM
Worship: 10:30AM & 6:00PM .
Lynchburg Fire and Ambulance District
Volunteer as a Firefighter or EMT
Community Room Available for Use
Call 364-2915
Lynchburg Masonic Lodge #178
Meeting 1st Wednesday of Month
New Website www.lynchburg178.webs.com
Boy Scout Troop 120
Meet at the Lynchburg Lions Club Wednesday 7-8 PM
Ages 11-18
Patsy Fauber Scoutmaster 937-288-2607
Year book 1966-2008 excluding 70’s
$10 1966-2005 $15 2006 $25 2007 $38.95 2008
Email joheather.arnett@lynchclay.k12.oh.us
Nov. 26th Thanksgiving Day – Rusty Star & Lori’s Place Open for Business 4-10PM
Dec. 5th - 8/11am Lions Club Breakfast
Dec. 5th – 11am/1pm Village Food Giveaway, a voucher is necessary – Pearl Street, Near Water Tower
Dec. 7th – 2pm Lynchburg Historical Society Meeting at Library
Dec 11th – 10am/8pm Village Christmas – Pick up Map at Library or any business
Dec. 12th – 10am/5pm Village Christmas – Free Carriage Rides 11am/3pm
Dec 12th - 6pm Church Walk Begins at St Pauls Lutheran Church ending at Methodist Church for Refreshments.
Dec 21st – 7pm BLOOM – Garden Club at Lynchburg Commons
Dec. 24th – 9pm Candlelight Service ST Paul Lutheran Church
Dec. 25th Christmas Day
